Here we are in the fourth part of this guide! We have seen the essentials of one-to-one communication features.
As a collaboration tool, Rainbow can of course be used to manage group communication! It is about time we take a look at these features... First of all, we will discuss the notion of the "Bubble" that represents group conversations in Rainbow. Then, we will see how to launch a Web Conference that allows a large number of users to be called simultaneously.
The above plan will help you track your progress.
How to Take Advantage of Bubbles?
The creation of a group conversation is done from the "Bubble" tab.
Create new group conversation :
For starters, you're going to need to start a new group conversation...
- Go to the "Bubble" tab who allows you to view all your group conversation and create new ones.
- To create a new Bubble follow the steps below:
By clicking on this button, Emily will start the creation of her new Bubble.
Click on the "Create a Bubble" button to start the creation.
This Bubble is dedicated to the launch of a new product. Emily therefore chose a name and a description related to this subject.
Choose a name for your Bubble and a descirption.
Emily invites everyone involved: Tom, Olivia, Christian, Jasmine and Noah.
Add anyone who needs to be part of the conversation. They will receive an invitation to join this Bubble.
Emily validates all the information and sends the invitations by clicking the "Create" button.She's downloading an image from her PC. Otherwise she could have found one directly from the online library.
Choose a picture to illustrate your Bubble from your computer or from an online library.
Discuss in this group conversation and manage participants :
Now that your Bubble is created you can start chatting. You can also edit the Members after the creation.
- Your Bubble behaves like a Conversation and appears in the left tab.
- Bubbles offer the same capabilities as a Conversation: Texts, emoji, files etc...
- Let's see below in the details how to edit the Members list:
Your Bubbles and your Conversations are available on the left tab of your screen.
Emily is surprised that Noah doesn't react in the Bubble. She's going to check to see if he's accepted the invitation to join the Bubble.
From a Bubble, click on the icon at the top right of the screen to display the Members list.
She can see that Christian and Olivia have joined the conversation.Noah, Tom and Jasmine haven't accepted the invitation yet. They will have access to the entire conversation as soon as they join the Bubble.
You can follow if a user has accepted the invitation to join the Bubble or not.
Finally Emily thinks that adding Jasmine to the Bubble is premature. She therefore decides to remove her from the list of members. Jasmine will no longer see the new messages but will keep an archive of this conversation.
Feel free to remove a Member who is not part to the project anymore or add new Members.
How to Start a Web Conference ?
Start a Web Conference from your Bubble :
Web Conferences are launched from a Bubble. All Members will be notified of the start of the conference and will be able to join it with a single click.
Emily wants to communicate live with her members in order to make progress on different points. She therefore launches a Web Conference.
You can start your Web Conference by clicking on the " Start the Conference" button at the top of your Bubble.
Emily would like to try out the different display modes for her Web Conference.
Once the conference has started, you can choose between three ways to display the Attendees.
With the "Active Speaker View" mode, the central area switchs between the video of Tom and Christian who are currently speaking in the Web Conference.
With the Active Speaker View the main area of the screen will switch to display only the video of the Attendee who is talking.
With the "Active Speaker and Thumbnail View" mode, Emily can manage which attendees she wants to display. For this Web Conference, she would like to see the videos of Jasmine, Noah and Olivia at any time in addition to the active speaker.
With the Active Speaker and Thumbnail View the main aera of the screen will switch to display the video of the Attendee who is speaking. Moreover you can display up to five other video thumbnails.
With the "Grid View", a large number of participants is displayed simultaneously. The active speacker is indicated by a blue readout around her video. You can see that Olivia is curently speaking.
With the Grid View, the main area of the screen is divided and can display the videos of up to 12 Attendees.
Of course, you can also share your screen in a Web Conference. Here, Emily is sharing his screen and had activate the Thumbnails of Jasmine, Noah and Olivia.
Of course, the Web Conferences allow you to share a screen and display a preview of your own video.
An "Attendee" in a Web Conference is a Member of the Bubble that has joined the call.
Manage your Web Conference Attendees :
When you start a Web Conference, the Members of the Bubble are notified. They may or may not join the conference.
- Members who do join the conference will be identified as "Attendee" during the call. Those who do not join the conference will be listed as "Non-Attendee".
- You can mute an attendee's microphone or kick the attendee from the conference by clicking on his or her name in the list.
- Muted attendees have a dedicated icon displayed over their avatar in the list.
- You can create as many Bubbles as you want to manage your team projects .
- You can launch a Web Conference from your Bubbles to gather all the members of the Bubble in one call.
- Several display modes are available for the Web Conference. You can choose the most appropriate mode according to the number of participants or if a participant shares his screen.